Calculate tiered AUM, fixed retainers, and performance fees across thousands of client accounts in seconds. Generate clearing debit files, reconcile cash balances, and enforce regulatory fee compliance with zero spreadsheets.
Manual spreadsheets and disconnected custodian billing portals create operational risk, delayed fee collection, and compliance vulnerabilities. BILLINGengine automates the entire fee billing lifecycle.
Advisory firms lose days each quarter manually calculating advisory fees across multiple custodians. BILLINGengine executes entire book calculations and generates upload-ready custodial debit files in minutes.
Introducing brokers operating distributed rep networks need precision commission calculations, clearing firm fee reconciliation, and strict segregation of duties.
BILLINGengine provides the mathematical precision, multi-custodial compatibility, and audit controls demanded by institutional compliance officers.
Generates pre-validated debit upload files conforming to clearing firm and custodial specifications, completely removing manual column reordering and format manipulation.
Dynamically groups taxable accounts, IRAs, and family trusts to calculate tiered AUM fee schedules with custom breakpoint brackets, minimum fees, and fixed retainers.
Calculates precise pro-rata billing adjustments for mid-billing-cycle inceptions, account closings, and significant cash inflows or outflows down to the calendar day.
Identifies accounts with insufficient cash prior to debit file submission, providing clear cash shortfall alerts to prevent custodial overdraft charges or failed fee debits.
Complete historical fee snapshots, valuation records, and schedule version histories are locked and archived to satisfy routine compliance examinations.
Automatically produce clean, itemized fee statements showing exact formula derivations, basis points, average daily balances, and custodian debit dates under your firm's brand.
An automated, institutional workflow that turns quarter-end calculation chaos into a predictable, error-free routine.
Automated feeds import daily asset values, cash balances, security types, and transaction activity across all clearing accounts.
The calculation engine applies tiered AUM, fixed, or performance schedules with automatic household groupings and asset exclusions.
Automated controls verify fee cap compliance, flag negative cash balances, and validate calculations prior to executive sign-off.
One-click download of ready-to-upload clearing debit files and instant generation of itemized, compliance-ready client fee notices.
Direct technical, operational, and regulatory answers for advisory operations teams, compliance officers, and institutional billing analysts.
BILLINGengine is an institutional fee calculation and custodial billing automation platform built for Registered Investment Advisors (RIAs) and Introducing Brokers.
It eliminates error-prone spreadsheets by automating multi-custodial fee runs, daily average balance (DAB) or period-end valuations, cash sufficiency screening, upload-ready custodial debit files, and SEC-compliant client invoices.
BILLINGengine ingests daily position and balance data across institutional clearing custodians, maps accounts to configured fee schedules, and calculates entire advisory books in seconds.
The platform eliminates manual data transformations by normalizing varied custodial file layouts into a single calculation stream, ensuring consistent fee treatment across your entire client book.
The engine supports tiered AUM breakpoints, linear basis-point schedules, fixed quarterly or monthly retainers, performance fee structures, minimum annual fee thresholds, and asset class exclusions.
Configurations can be established globally, at the household level, or tailored to individual client advisory agreements, with flexible timing for billing in advance or billing in arrears.
BILLINGengine dynamically aggregates related individual, joint, retirement, trust, and corporate accounts into consolidated households to compute tiered breakpoints accurately.
Once the blended household rate is derived, the platform allocates fees across constituent accounts according to custodial debit instructions or specified master payor accounts.
The calculation engine tracks mid-cycle account inceptions, account terminations, and significant capital inflows or outflows, calculating day-exact pro-rata adjustments down to the calendar day.
This automated calculation prevents fee disputes, eliminates manual spreadsheet adjustments, and maintains an unassailable audit trail for regulatory examinations.
Prior to debit file generation, BILLINGengine screeners inspect accounts to verify sufficient settled cash is available to satisfy advisory fee deductions.
Accounts with insufficient liquid funds are flagged with clear shortfall alerts, enabling operations teams to raise cash or exclude accounts before submission, preventing overdraft charges or clearing rejections.
BILLINGengine formats export files to match the exact file specifications of major clearing firms and custodians, ready for immediate clearing upload.
Debit files conform strictly to custodian header, column delimiter, character limit, and batch formatting rules, eliminating manual manipulation and transcription risks.
Every billing cycle creates a tamper-evident historical ledger archiving valuation snapshots, applied fee formulas, asset exclusions, and supervisory approvals.
The system generates itemized client fee notices detailing effective basis points, calculation dates, and deducted amounts, fulfilling SEC Rule 206(4)-2 custody fee delivery requirements.
Available as a secure cloud console or integrated billing API. Eliminate billing spreadsheets and automate your fee collection workflow.
Compatible with all major custodian clearing files, fee schedules, and accounting platforms.